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Annual Notifications

Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that Bloomfield Hills Schools, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records.  

However, Bloomfield Hills Schools may disclose appropriately designated “directory information” without written consent, unless you have advised the Bloomfield Hills Schools to the contrary in accordance with Bloomfield Hills Schools procedures.  The primary purpose of directory information is to allow the district to include information from your child’s education records in certain school publications.  Examples include:

  • A playbill, showing your student’s role in a drama production;
  • The annual yearbook;
  • Honor roll or other recognition lists;
  • Graduation programs; and
  • Sports activity sheets, such as for wrestling, showing weight and height of team members.


Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent.  Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks.  In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965, as amended (ESEA) to provide military recruiters, upon request, with the following information – names, addresses and telephone listings – unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent.  [Note:  These laws are Section 9528 of the ESEA (20 U.S.C. § 7908) and 10 U.S.C. § 503(c).] 

 

If you do not want Bloomfield Hills Schools to disclose any or all of the types of information designated below as directory information from your child’s education records without your prior written consent, you must notify the district during the annual online registration process.  Bloomfield Hills Schools has designated the following information as directory information:  [Note: an LEA may, but does not have to, include all the information listed below.]

  • Student's name
  • Address
  • Telephone listing
  • Electronic mail address
  • Photograph
  • Date and place of birth
  • Major field of study
  • Dates of attendance
  • Grade level
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Degrees, honors, and awards received
  • The most recent educational agency or institution attended
  • Student ID number, user ID, or other unique personal identifier used to communicate in electronic systems but only if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the user’s identity, such as a PIN, password, or other factor known or possessed only by the authorized user
  • A student ID number or other unique personal identifier that is displayed on a student ID badge, but only if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the user's identity, such as a PIN, password, or other factor known or possessed only by the authorized user. 

Notice of Asbestos in School Buildings

Each school building within the School District has been inspected for the presence of asbestos-containing materials as required by the Asbestos Hazard Emergency Response Act (AHERA). A copy of the Building Inspection and Management Plan for each building is available in the building’s main office. The plans may be inspected by members of the public and by School District employees during normal business hours. A copy of the plan will be made available upon request for a nominal fee.

Pesticides

The Board of Education has adopted a policy to provide students and staff with an environment that is free of pests, pesticides, and harmful chemicals to the extent required by law. The Integrated Pest Management Program (IPM) includes routine inspections or surveys of all school facilities and various strategies to prevent pests from becoming a problem. Pesticides are used only as a last resort and parents will be notified prior to a pesticide application in a school building or on school grounds.

Drug-Free Environment/Protection

The Board of Education recognizes that the misuse of drugs is a serious problem with legal, physical, and social implications for the entire school community. In accordance with the federal and state law, the Board establishes a “Drug-Free School Zone” that extends 1000 feet from the boundary of any school property. The Board prohibits the use, possession, concealment, delivery, or distribution of any drug or any drug-related
paraphernalia, including alcohol and marijuana, at any time on School District property, with the Drug-Free Zone or at any School District-related event. Further, the Superintendent, or his/her designee, will take the necessary steps to ensure that an individual eighteen (18) years of age or older who knowingly delivers or distributes controlled substances so designated and prohibited by Michigan statute within the Drug-Free School Zone to another person is prosecuted to the fullest extent of the law.

Notice of Nondiscrimination

No person may be denied admission to any school in the School District, be denied the benefits of or be discriminated against in any curricular, extracurricular, or other School District program or activity based on the person’s gender, religion, race, color, national origin or ancestry, age, disability, marital status, or any other legally protected characteristic. The Board of Education has adopted a Discrimination and Harassment Policy which prohibits all forms of illegal harassment and discrimination within the School District. Any person who believes that he/she has been the victim of discrimination may seek resolution of his/her complaint through the procedures that have been established by the School District. A person wishing to pursue a complaint may also contact the School District’s Civil Rights Compliance Officer, Kelly Bohl, Assistant Superintendent for Human Resources and Labor Relations, 7273 Wing Lake Road, Bloomfield Hills, MI 48301, 248.341.5425. To obtain a copy of this information in a language other than English, contact the Learning Services Team at 248.341.6304.

 

McKinney-Vento Homeless Assistance Act

The School District, in accordance with the McKinney-Vento Homeless Assistance Act, will ensure that homeless children and youth in transition have access to a free and appropriate public education, including preschool, and be given a full opportunity to participate in state and District-wide assessments and accountability systems. A student may be considered eligible for services if he/she is presently living:


• In temporary shared housing, a shelter, or transitional living program;
• In a hotel/motel, campground, or similar situation due to lack of alternatives;
• At a bus station, park, car, or abandoned building; or
• In a temporary or transitional foster care placement.


The Board of Education has designated Cassandra Jones as the School District’s Coordinator under the Homeless Assistance Act. For questions or assistance, please contact the Cassandra Jones, Social Worker and District McKinney-Vento Liaison at 248-341-5629.

Parental Inspection of Instructional Materials

Parents have the right to inspect, upon request, any instructional material used as part of the School District’s educational curriculum. Parents will be provided access to instructional materials within a reasonable period of time after the request is received by the building principal. The term “instructional material” means instructional content that is provided to a student, regardless of its format, including printed and representational materials, audio-visual materials, and materials in electronic or digital formats (such as materials accessible through the Internet). The term does not include academic tests or assessments.

School Property

The Board acknowledges the need for a reasonable degree of in-school storage of student possessions and will provide storage places, including desks and lockers, for that purpose. Where lockers are provided, students may lock them against incursion by other students, but lockers remain School District property.  Students do not have a reasonable expectation of privacy with respect to School District personnel or their
designees in lockers or other in-school storage places provided by the School District.

Search and Seizure

The Board also authorizes the use of canines, trained in detecting the presence of drugs or devices.  Canines are used to determine the presence of drugs in locker areas and other places where such substances may be concealed. Canine detection is usually conducted in collaboration with law enforcement authorities or other certified organizations and is not used to search individual students without legally
sufficient suspicion, a warrant or parental permission has been obtained.

School authorities are authorized to take reasonable steps to safeguard the safety and well-being of the students by, among other things, implementing the School District’s Student Code of Conduct. Within the discharge of their responsibilities, School District personnel may search students, student property, and school property in the manner permitted by law.

Special Education and Section 504

The School District is required, by law, to locate, identify and evaluate all children with disabilities, including children with disabilities attending private schools located within the School District, as well as homeless children. The process of locating, identifying, and evaluating children with disabilities is known as child find.


Child find extends both to children who may be eligible for special education under the federal Individuals with Disabilities Education Act (IDEA) and those who may be eligible under Section 504 of the Rehabilitation Act of 1973 (Section 504).


If you believe your child may qualify under either the IDEA or Section 504, please contact the District’s Director of Special Services.

Personal Curriculum

The Personal Curriculum (PC) is a Michigan Department of Education (MDE) endorsed process, permitting modification of specific credit requirements and/or content expectations based on the individual learning needs of a student. It is designed to serve students who want to accelerate or go beyond the Michigan Merit Curriculum (MMC) requirements and students who need to individualize learning requirements to meet the MMC requirements. For more information from MDE about personal curriculums, please click here.

Student Privacy and Parental Access to Information

Under the federal Protection of Pupil Rights Amendment (PPRA), no student will be required as a part of the school program or the School District’s curriculum, without prior parental consent, to submit to or participate in any survey, analysis or evaluation that reveals information concerning:

  • Political affiliations or beliefs of the student or his/her parents;
  • Mental or psychological problems of the student or his/her family;
  • Sexual behavior or attitudes;
  • Illegal, anti-social, self-incriminating, or demeaning behavior;
  • Critical appraisals of other individuals with whom students have close family relationships;
  • Legally-recognized privileged and analogous relationships, such as those of lawyers, physicians, and ministers;
  • Religious practices, affiliations, or beliefs of the student or his/her parents; or
  • Income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such a program).


This requirement also applies to the collection, disclosure, or use of student information for marketing purposes (“marketing surveys”), and certain physical examinations and screenings.

Parents have the right to inspect, upon request, a survey or evaluation created by a third party before the survey/evaluation is administered or distributed by the school to the student. The parent will be given access to the survey/evaluation within a reasonable period of time after the request is received by the building principal.

Title I Funds: Parent Involvement

Eastover Elementary School within Bloomfield Hills Schools receives Title I funding.  In accordance with law, the Board of Education has adopted a parent involvement policy (also known as a parental and family engagement policy). The School District is committed to establishing and maintaining positive relationships with families
and the community. To that end, the School District will provide a variety of opportunities for families and other members of the community to become involved in children’s education.  


Parents may request information regarding the professional qualifications of the student's classroom teachers in writing submitted to Kelly Bohl. The request may include:

 

  • Whether the teacher has met Michigan qualification and licensing criteria for the grade levels and subject areas in which s/he provides instruction;
  • Whether the teacher is teaching under emergency or other provisional status through which State qualification or licensing criteria have been waived;
  • The teacher’s baccalaureate degree(s), major, any other graduate certification or degree(s) held, and the field of discipline of the certification or degree; and
  • Whether the student is provided services by a paraprofessional and, if so, the paraprofessional’s qualifications.

Programs for English Language Learner Students

Parents of limited English proficient (LEP) students participating in a language instruction program will be notified, no later than 30 days after the beginning of the school year, of the following:

 

  • Placement and reason why their child was identified as LEP;
  • The student’s academic achievement level and level of English proficiency (including method of measurement);
  • The methods used for language instruction;
  • How the language program will meet the student’s instructional needs;
  • How the program will help the child to learn English and meet the academic standards required for promotion or graduation;
  • The exit requirements for the language program; and
  • An explanation of parental rights, including the parent’s right to enroll or remove a child from the language instruction program.

Wellness Policy

The School District is committed to creating a school environment that enhances lifelong wellness practices.  As required by law, the Board has adopted a Wellness Policy, which is periodically reviewed. The Board’s policies and/or administrative regulations can be found here.

Physical Examinations and Screenings

In the absence of an emergency or an IEP or Section 504 plan, the School District does not provide physical examinations and screenings on school premises. In the event the School District does provide physical examinations and screenings, parents may opt-out their student from participation by sending the request, in writing, to their student’s building principal, or by submitting this Physical Examinations and Screenings Opt-Out Form.

Storm Water Management

Bloomfield Hills Schools has a comprehensive Storm Water Management Program as required by the Environmental Protection Agency. The program is designed to help the District improve the quality of the storm water discharged from District facilities. The written plan is available for review through the Physical Plant Services Office, 3456 Lahser Rd, Bloomfield Hills, MI 48302. If you have any questions or wish to review the plan, please call 248.341.5480.